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The Design Review Process

The Design Review Process is intended to manage and enforce the design standards contained herein to achieve the maximum aesthetic benefits for the community and continue to enhance property values. All submittals shall comply with the following procedural requirements to assure a timely process and in order to gain approval from the Design Review Committee (DRC) The DRC shall strive to approve, approve with conditions, or deny a complete set of Final and Concept Design Submittal documents within the later to occur of (a) 30 days after it’s receipt or (b) 10 days after the first meeting of the DRC following it’s receipt. The DRC’s failure to approve, approve with conditions or deny a complete Approval Request within such period shall be deemed a denial of such Approval Request.

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It is required that the Owner retain assistance from a competent, licensed Landscape Architect and Residential Architect. Plans submitted for final DRC approval must be stamped by the Architect. The Owner and their consultants should also carefully review the County’s requirements, the Master Declaration of Covenants, Conditions as well as the Design Guidelines prior to commencing the design review process.

 

For application and fees, contact the DRC at: jeff@clinedesigngroup.com

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PRE-DESIGN MEETING

Prior to preparing preliminary designs, it is required that the Owners and/or Owner’s representative meet with the DRC to discuss ideas of the design, concerns of the DRC and site constraints of the neighborhood or individual site. These items will include the following:

  • Approval of Design Team -Architect

  • Garage Configurations.

  • Proposed Orientation and Style.

  • Jefferson County requirements

  • Easements, setbacks and drainage with adjacent site

  • Percentage Requirements

  • Masonry

  • Roof lines

  • Decks, Patios, Balconies, Ancillary Structures.

 

CONCEPT DESIGN SUBMITTAL

Following the Pre-Design meeting, the Owners and Owner’s licensed Architect shall provide

preliminary architectural design concepts for submittal to the DRC. The submittal shall include an electronic file submittal of full-size, to scale drawings. Once, the electronic file submitted has been received, a meeting will be scheduled to review the submittal

documents.

  • A typical plot plan, depicting how the homes will fit on a typical lot.

  • Floor plans, 1⁄4” per foot scale.

  • Elevations at same scale as floor plans.

  • Typical roof plans showing drainage.

  • Color boards can be submitted if selections have been made at this time.

  • Floor plans and elevations illustrating how icon and enhanced lots will be addressed.

  • 3D computer generated and/or hand-built model is required to study massing, transitions, shadows, and roof angles. Model to include site topography.

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FINAL DESIGN SUBMITTAL

Following Concept Design Submittal, the Owners and/or Owners’ Architect shall provide final

architectural and plot plan suitable for construction for submittal to the DRC. The submittal shall include an electronic file submittal of full-size, to scale drawings. Once, the electronic file submitted has been received, a meeting will be scheduled to review the submittal

documents.

  • Typical site plan including final grading from a licensed civil engineer. Final site plan shall include final proposed grade lines, top of finish floors including walkouts, all site improvements, retaining walls, easements and setbacks.

  • Detailed floor and roof plans, 1⁄4” per foot including. All options shall be provided in addition to standard plans.

  • All front, rear, and side elevations shall be shown at the same scale as floor plans, accurately depicting actual and proposed grading. Elevations shall also show maximum roof height as calculated by Jefferson County. All options shall be provided in addition to the standard elevations.

  • Wall, building sections and exterior details shall be provided.

  • Color board including samples of all finished exterior materials and colors presented on 24x36” board. Sample board must include a front elevation for the purposes of clearly identifying where colors and materials are to be applied. In addition, a typed schedule of all finish samples shall also accompany the material board.

  • Exterior Light Fixture Spec sheets to be provided.

 

LOGISTICS PLAN / BUILDING PERMIT PHASE

The purpose of the Construction Site Logistics Plan (CSLP) is to ensure compliance with DRC standards and to coordinate the efforts of the building contractor, owner, architect, engineers, governmental agencies and the DRC. This phase consists of submittal materials to

the DRC staff. The CSLP must be submitted prior to construction. CSLP shall be included with the Final Design Submittal in order to achieve authorization and apply for a building permit.

 

Security deposit refund is subject to final inspection and issuance of Release to Apply for Certificate of Occupancy with the County. Landscape security deposit will be refunded upon final inspection of landscape improvements by the DRC.

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LANDSCAPE REVIEW

The purpose of the Construction Site Logistics Plan (CSLP) is to ensure compliance with DRC standards and to coordinate. Not later than 60 days after the day on which the first certificate of occupancy (temporary or permanent) for any residence is issued by Jefferson County, a landscape and exterior plan for the lot on which that residence is located that has been developed by a licensed architect shall be submitted to the DRC for review and approval.

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This submittal shall include an electronic file submittal of full-size, to scale drawings:

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  • An expanded plot plan of exterior materials. This shall include lot number and/or address, including final grading certificate from a licensed civil engineer. Final site plan shall include final proposed grade lines, top of finish floors including walkouts, easements and setbacks, all site improvements, retaining walls, screen walls, paving materials, and installation of details and notes.

  • A landscape plan identifying plant material locations and types. The landscape plan shall include a plant legend keyed to the plan identifying plant species with size and condition at planting. The plan shall include notes and details identifying soil prep, mulch type and all products used for edging, weed fabric, etc.

  • A lighting plan identifying lighting locations, types, and schematic wiring and control. The lighting plan shall include a schedule of products keyed to the lighting plan identifying bulb type and wattage.

  • The applicant shall provide product submittals of all hardscape, landscape and lighting materials to be used. These may be product cut sheets or physical samples.

  • Two or more plans may be combined as part of the same plan if legible.

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FINAL INSPECTIONS

Prior to final sign-off from Jefferson County for the Certificate of Occupancy, the DRC will review the final built product to determine that the home was built according to the approved designs. Any changes at this point will need to be completed prior to the county’s review or before the Certificate of Occupancy can be issued.

 

The Owners and/or Owner’s representative will notify the DRC of substantial completion 7 days prior to final inspections. Two separate security deposits are required prior to construction and final inspection; one for architectural design of the building, the other for landscape design.

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NON-LIABILITY DISCLAIMER

These Design Guidelines supplement the Jefferson County Building and Zoning Codes. The Design Guidelines do not supersede any existing applicable codes or ordinances. Neither the Developer, the Design Review Committee (DRC), assume the responsibility for plan review or, or conformance to, applicable local codes or ordinances. The DRC’s purpose in plan review is to meet the intent of the Design Guidelines and supporting documents in keeping with the overall vision of Willow Springs North.

 

Neither the DRC or the LRMD, any member thereof, nor the Developer, shall be liable to any Builder / Owner or other person for any loss or damage claimed on account of any of the following:

 

  • The construction or performance of any work, whether or not pursuant to approved plans, drawings and specifications regardless of any inspections by the DRC during the course of construction.

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  • Every Builder/Owner or other person by submission of plans and specifications to the DRC for approval agrees that he will not bring any action or suit against the DRC, any of it’s members, nor the Master Developer, regarding any action taken by the DRC.

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  • Approval from the DRC of any improvements at Willow Springs Estates only refers to the Willow Springs Estates Design Guidelines and in no way implies conformance with local government regulations. It will be the sole responsibility of the Builder/Owner to comply with all applicable government ordinances or regulations, including but not limited to zoning ordinances and local building codes.

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